Radiation therapy billing and coding is a complex process with plenty of nuance. Procedure code verification can take hours, with errors easily being overlooked. As a result, claims may be denied or payments withheld. A recent Red Journal study addressing billing errors found that 13.6% of patient encounters contained a charge error, usually due to incomplete/incorrect billing, double entries, or incorrect dates of service. After implementing a QA initiative involving an automated billing system with real-time verification, billing errors dropped to 1.9%.
QuickCode was designed to simplify billing and reduce errors, allowing departments to save time and recapture lost revenue.
QuickCode automates billing procedure code reconciliation by instantly auditing codes captured from Varian’s ARIA® Oncology Information System (OIS) to reveal errors, missed charges, and extraneous or absent procedure codes.
QuickCode synchronizes with custom procedure codes, modifiers, and other data within an ARIA® database during installation, providing departments with a unique view of their own data and documents. Using the information contained within the plan, prescription, or treatment sessions, QuickCode matches plans and/or prescriptions with billing templates for easy comparison.
Procedure codes are analyzed systematically in QuickCode by applying billing templates, which organize procedure codes and conditions by treatment type. Templates are automatically assigned to approved plans and/or prescriptions. QuickCode can search for specific documents in the patient record (Dynamic Documents) to detect discrepancies in dates of service or absence of signatures. QuickCode provides over 20 premade billing templates, and users have the ability to edit these or create new, custom templates to meet unique departmental needs.
